Confidentiality Policy Form

It is the policy of the Albany County Public Library Foundation that board members, committee members, and employees may not disclose, divulge, or make accessible confidential information belonging to, or obtained through their affiliation with the Albany County Public Library Foundation to any person, other than to persons who have a legitimate need for such information and to whom the Albany County Public Library Foundation has authorized disclosure. Board members and employees shall use confidential information solely for the purpose of performing services as a board member or employee. This policy is not intended to prevent disclosure where disclosure is required by law.

Board members and employees must exercise good judgment and care at all times to avoid unauthorized or improper disclosures of confidential information. All information obtained about donors and prospective donors will remain confidential and will not be discussed with any individual other than a board or staff member, unless authorized by the donor or prospective donor. When a donor requests that a gift be treated anonymously, the donor’s wishes will be honored. All information concerning a donor’s named fund, other than information published in the annual report, newsletter, or other approved promotion, shall remain confidential unless approved by the donor.

Information related to personnel matters for Albany County Public Library Foundation staff shall be kept confidential. Board members will not share information related to topics of discussion concerning evaluations, hiring, discipline, or other changes to staffing. 

At the end of a board member’s term in office or upon the termination of an employee’s employment, he or she shall return, at the request of the Albany County Public Library Foundation, all documents, papers, and other materials, regardless of medium, that may contain or be derived from confidential information in his or her possession.

In signing this statement, I confirm that I have read the Confidentiality Policy and agree to abide by the guidelines set forth therein.